Organizing in Stuff
Everything in Stuff fits into a simple hierarchy: Tasks go into Headings, Headings go into Lists, and Lists go into Spaces.
…or right in the List
…or right in the Space
A List can stand alone — no Space needed
Tasks can live on their own, outside any List or Space
Unorganized Tasks wait here
The hierarchy
- A Space combines Lists and Tasks into a workable area — the big areas of your life, like “Home”, “Work”, or a side quest.
- A List is a collection of Tasks. It can be an assortment of related tasks, or a project that’s getting worked on.
- A Heading divides a List into sections — categories like “Dairy” and “Bread” in a Groceries list, or milestones in a project.
- A Task is the simplest level of “something to do”.
You don’t need every level
The full hierarchy is there when you want it, but nothing forces you to use it:
- A Task can live under a Heading, directly in a List, directly in a Space, or completely on its own. Tasks without a List or Space show up in No List.
- A List can live in a Space or stand alone.
- A Heading is the one exception: it always lives inside a List.
Start flat and add structure as your stuff grows. A Task can even be converted into a List once it outgrows its checkbox.
Slicing across the hierarchy with Tags
Where the hierarchy answers where something lives, Tags answer what kind of thing it is. Tags can be applied to a Space, List, Heading, or Task, so a tag like “errand” can cut across every Space and List at once.
On any view, you can use the Filter Menu to filter for specific tags. Tags also account for the hierarchy: on views like Today, filtering by a tag includes tasks inside a List with that tag, even if the task itself isn’t tagged.
The Inbox catches everything else
The Inbox isn’t a List — it’s the starting place where a Task waits until it’s been organized. A Task sits in the Inbox when it has no List, Space, or Heading, no Plan, and isn’t marked Someday. Give it any one of those and it automatically moves out of the Inbox — there’s nothing to clean up.